Privacy Policy

    Introduction

    This privacy policy will explain how our Ringwood Waldorf School uses the personal data we collect from you when you use our website: www.ringwoodwaldorfschool.org.uk

    What data do we collect?

    The RWS website may collect the following data:

    Personal Data

    While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

    • Email address

    • First name and last name

    • Phone number

    • Address, Postal code, City

    • Usage Data

    Usage Data

    Usage Data is collected automatically when using the Website by the Service Provider

    Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

    When You access the Website by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

    We may also collect information that Your browser sends whenever You visit our Website or when You access the Website by or through a mobile device.

    How do we collect your data?

    You directly provide RWS with most of the data we collect. We collect data and process data when you:

    • Register online for a Job, or register interest for your child to attend our school.

    • Voluntarily complete a survey or provide feedback on any of our message boards or via email.

    • Use or view our website via your browser's cookies.

    • Fill out forms such as Minibus bookings, Holiday clubs / camps

    Usage data is collected automatically when using the Website by the Service Provider

    How will we use your data?

    We collect your data so that we can:

    • Process any bookings

    • Process Job Applications

    • Process New Student Applications

    • Email you our Newsletter

    RWS does not routinely share your data with other companies. However it may be shared with the Local Authority in the event of a safeguarding concern, as per the Privacy Notices for Staff, Pupils and Job Applicants. Please refer to these for further information

    Usage data is collected for the following purposes:

    • To provide and maintain our Service, including to monitor the usage of our Website.

    • To manage Your Account: to manage Your registration as a user of the Website. The Personal Data You provide can give You access to different functionalities of the Website that are available to You as a registered user.

    • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Website, products, services, marketing and your experience.

    How do we store your data?

    RWS securely stores your data at [enter the location and describe security precautions taken).

    RWS will keep your [enter type of data] for [enter time period]. Once this time period has expired, we will delete your data by [enter how you delete users' data]

    Marketing

    RWS will only send you marketing emails, such as the newsletter, if you ‘opt in’.

    If you have agreed to receive these, you may always opt out at a later date.

    You have the right at any time to stop RWS from contacting you for marketing purposes.

    What are your data protection rights?

    RWS would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

    • The right to access - You have the right to request RWS for copies of your personal data. We may charge you a small fee for this service.

    • The right to rectification - You have the right to request that RWS correct any information you believe is inaccurate. You also have the right to request RWS to complete information you believe is incomplete.

    • The right to erasure - You have the right to request that RWS erase your personal data, under certain conditions.

    • The right to restrict processing - You have the right to request that RWS restrict the processing of your personal data, under certain conditions.

    • The right to object to processing - You have the right to object to RWS’s processing of your personal data, under certain conditions.

    • The right to data portability - You have the right to request that RWS transfer the data that we have collected to another organization, or directly to you, under certain conditions.

    If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact our DPO via email: hannah.mathew@ringwoodwaldorfschool.org.uk

    What are cookies?

    Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

    For further information, visit aboutcookies.org.uk.

    How do we use cookies?

    RWS uses cookies in a range of ways to improve your experience on our website, including:

    • Keeping you signed in

    • Understanding how you use our website

    What types of cookies do we use?

    There are a number of different types of cookies, however, our Website uses:

    Functionality - RWS uses these cookies so that we recognise you on our Website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

    Advertising - RWS uses these cookies to collect information about your visit to our Website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our Company sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our Website.

    How to manage cookies

    You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

    Privacy policies of other websites

    The RWS website may contain links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

    Changes to our privacy policy

    RWS keeps its privacy policy under regular review and places any updates on this web page.

    This privacy policy was last updated on 28th April 2021

    How to contact us

    If you have any questions about our website privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

    Email our DPO at: hannah.mathew@ringwoodwaldorfschool.org.uk

    How to contact the ICO

    Should you wish to report a complaint or if you feel that Our Company has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner's Office.

    • Report a concern online at https://ico.org.uk/make-a-complaint/

    • Call 0303 123 1113

    • Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF