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Safer Recruitment Application Form

Safer Recruitment Application Form

Before You Start

To complete this application form, please have the following ready: education history, qualifications, employment history, referee details, address history.

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Save and Resume Later

You may save and resume the application later by using the link at the bottom of the form.

The Position

Please select a statement from the above dropbox before proceeding. The selected statement will then determine which fields populate below. Thank you.

Your Details

Required for the purposes of an enhanced DBS check

Entitlement to work in the UK

We will require you to provide evidence of your right to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. By completing this application you agree to provide such evidence when requested.
Do you have the right to work in the UK?
If yes, please state on what basis:
All applicants will be asked at interview to provide documentary evidence of their right to work in the UK – do you have any restrictions that apply to you?
Do you have a National Insurance Number?

Professional References

Please provide details of referees from your last two places of work who can comment on your suitability for this post. The referee must be a line manager or supervisor. References from relatives, colleagues or people who only know you as a friend are not acceptable. If you do not wish us to contact a referee prior to interview, then please tick the appropriate box. If you have not worked previously, then please give details of a school/college/university official. NB. If applying for a teaching position, a reference from your current or most recent Head Teacher / Principal will be requested, if not included on this application form.
Referee 1 Name (current or most recent employer)
Do we have your permission to contact Referee 1?
Referee 2 Name (different employment to Referee 1 please, if possible)
Do we have your permission to contact Referee 2 ?

Work Life History

Please provide a description of your professional and personal history from secondary education to present. This is a safeguarding requirement therefore input as accurately as possible please.

example:

I left secondary school in MM/YY with ?

From MM/YY to MM/YY I went to college and studied ? achieving ?

From MM/YY to MM/YY I worked as a ? for ?

From MM/YY to MM/YY I went travelling to ?

From MM/YY I worked as a ? for ?

From MM/YY to MM/YY I was a stay at home parent

From MM/YY to present I worked as a ? for  ?   etc, etc

Reasons for applying for this post

Additional Information

Have you been the subject of a formal disciplinary sanction or are you in the process of ongoing disciplinary proceedings in your current employment?
Have you been dismissed from any previous employment?

Enhanced DBS Check and (where applicable) overseas check:

All posts defined as “regulated activity” are subject to an Enhanced DBS check so that any criminal background (including “spent” convictions, bind-over orders or cautions) is disclosed to the organisation. We cannot employ someone to this post without this check. If you are successful in applying for this post we will ask the DBS for a Disclosure.  For posts in regulated activity, the DBS check will include a barred check.

The position for which you are applying involves contact with vulnerable groups. It is exempt from the Rehabilitation of Offenders Act 1974 and all subsequent amendments (England and Wales). For this position you are not entitled to withhold information about police cautions, bind-overs, or any criminal convictions that would otherwise have been considered “spent” under the Act.

It is an offence to seek employment in regulated activity if you are on a barred list.

We'll use the DBS check to ensure we comply with the Childcare Disqualification Regulations. It is an offence to provide or manage childcare covered by these regulations if you are disqualified.

Only applicants who have been shortlisted will be asked for a self-declaration of their criminal record or information that would make them unsuitable for the position.  We may conduct online searches of shortlisted candidates as part of our due dilligence checks.

Any convictions that are self-disclosed or listed on a DBS check will be considered on a case-by-case basis.

Child Protection and Safeguarding policy

Do you currently subscribe annually to the UK DBS Update Service?
If yes, you will be required to show the DBS certificate that you used to sign up with, in order for us to run a check via the Update Service.
Full Name Registered at Birth
Current Legally Registered Name
Have you ever changed your Forenames?
Have you ever changed your Surname?
Have you ever travelled, lived or worked outside of your HOME COUNTRY for a period of 3 months or more within the last 10 years?
We may contact you for additional information regarding your time outside the UK in order to comply with our safer recruitment requirements.

Safeguarding Declaration

Please confirm the following declarations:
I declare that the information I have given on this form is complete and accurate and that:
I declare that the information I have given on this form is complete and accurate and that:

General Declaration

Please confirm the following declarations:
I understand that to knowingly give false information or to leave out any relevant information could result in:
I understand that to knowingly give false information or to leave out any relevant information could result in:
Data Protection accordance with the Data Protection Act 1998, this organisation will only use the information given on this application form to determine your suitability for this post and to monitor equal opportunities. We will keep application forms of unsuccessful candidates for six months before being destroyed.

Privacy Notice (How We Use Job Applicant Information)

This Privacy Notice for job applicants explains how we collect, store and use personal data about individuals as part of our recruitment process. Our school is the ‘Data Controller’ as such, we are registered with the ICO (Information Commissioner’s Office) and we comply with UK General Data Protection Regulation (UK GDPR). Our Data Protection Officer (DPO) is SchoolPro TLC Ltd (see ‘Contact’ below).

The Categories of Job Applicant Information That We Process Include:

We collect a range of information about you, this includes:
  • Your name, address and contact details, including email address and telephone number.
  • Relevant documentation which confirms your identification and proof of address.
  • Details of your education, qualifications and training, including membership of professional bodies.
  • Information about your current level of remuneration, including benefit entitlements.
  • Information about your continuous service in Local Government Employment.
  • Details of your skills, experience, current employment and previous employment.
  • Details of relationships you may have with current employees within the Trust.
  • Relevant information to enable us to undertake safer recruitment in education checks, including details of referees.
  • Whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process.
  • Information about your entitlement to work in the UK.
  • Equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.
  • Information on any incidents or issues that may have been identified in online checks of publicly available information.

Why We Collect and Use Job Applicant Information

We use job applicant data to:
  • Take steps at your request prior to entering into a contract with you
  • Enter into a contract with you 
  • Ensure that we are complying with our legal obligations

Under the UK General Data Protection Regulation (UK GDPR), the legal basis / bases we rely on for processing personal information for general purposes are: (6a) Consent; (6c) A Legal obligation; (6d) A duty to safeguard pupils; (6e) Public task.

Special Categories of data are set out in Article 9 of the UK General Data Protection Regulation. Ringwood Waldorf School will work within the conditions of GDPR - Article 9 of the UK GDPR: (9.2a) explicit consent; (9.2b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law; (9.2c) where processing is necessary to protect the vital interests of the data subject or of another natural person; (9.2f) for the establishment, exercise or defence of legal claims; (9.2g) reasons of substantial public interest; (9.2j) for archiving purposes in the public interest.

We process criminal offence data under Article 10 of the UK GDPR.

Our Data Protection Policy highlights the conditions for processing in Schedule 1 of the Data Protection Act 2018 that we process Special Category and Criminal Offence data under.

Collecting & Storing Job Applicant Information

We collect this information in a variety of ways such as through application forms or CVs, and we will also collect personal data about you from third parties, such as references supplied by former employers. We will also carry out an online search about you for information that is publicly available online. This will include social media accounts you may hold.

We hold data securely in a range of different places for the set amount of time shown in our data retention schedule.

Who We Share Job Applicant Information With

Your information will be shared internally for the purposes of the recruitment exercise. We will also share data with employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.

Requesting Access to Your Personal Data

Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact the School Leadership Team.

Depending on the lawful basis used for processing data (as identified above), you may also have the other rights as per the UK GDPR.

If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance.

Alternatively, you can contact our Data Protection Officer which is SchoolPro TLC Ltd via DPO@schoolpro.uk.

If you are not happy with the outcome, you may raise a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/, on 0303 123 1113, or by writing to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Withdrawal of Consent and the Right to Lodge a Complaint

Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting the SLT.

Last Updated

We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated January 2024.

Contact & Full Privacy Notice

If you would like to discuss anything in this privacy notice, or view our full Job Applicant Privacy Notice, please contact: our Data Protection Officer which is SchoolPro TLC Ltd via DPO@schoolpro.uk.
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mail@ringwoodwaldorfschool.org.uk

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